Author Archive > Susan Sabo

Your Peak Performance in 2010

Susan Sabo » 04 January 2010 » In Practical Time Management, Productivity Strategy, Uncategorized » 4 Comments

This is it, the first work day of 2010. “Get Organized” makes the top 10 list of New Years Resolutions every year. Is it on your list? I am not a fan of resolutions because they are usually to big, too vague, and have little accountability. What I am a fan of, and think you will find useful, are a limited number of guidelines. Use these guidelines to determine whether the things you’re doing will contribute to your peak performance in 2010.

  1. Did you eat well?
    Food is the energy you need to perform. It must be constantly ingested (don’t skip breakfast) and of high quality (whole foods, little process, no white sugar, syrups or flour)
  2. Did you plan?All parts of a system working together for Peak Productivity
    A weekly plan that includes a review of the last week is unmatched in setting you up for peak performance. Plan in alignment with your priorities then work the plan.
  3. Simplify.
    Get rid of excess possessions, activities on your schedule, and responsibilities. Focus on your core responsibilities and roles. Ask yourself, “Is this vital or just nice?”
  4. Learn.
    At the pace of information expansion and work today, if you aren’t learning new things, you are missing opportunities and actually getting behind. Pick something to read, a skill to enhance, and a conversation to have with someone who knows more than you about a topic (they don’t have to be a world expert). Be curious.

Continue reading...

What about the guilt of saying NO?

Susan Sabo » 08 December 2009 » In Uncategorized » 2 Comments

While getting organized and productive you will have to start saying, “I’d love to but cannot. . . ”

Complete the sentence with

  • Work on the committee
  • Chair the efforts of the fund raiser
  • Take on one more responsibility
  • Be at the game
  • Do my kid’s project for school… I mean assist my child in doing her school project

When the guilty feelings start creeping in your psyche counterbalance them with your own mental affirmations that highlight why saying “Sorry, No.” is a good thing. Here is a short list to get you started on your own (do write your own list. . . it’s hard to think of these things under pressure):

  • I’m giving the things I value most my time
  • It’s obvious there isn’t enough time to do everything so I’m going to save and allot  my time for my family
  • Taking care of myself will allow me to take care of others better so I have to keep time for the gym and a run
  • Leaving the office and staying ’signed off’ will all me to really refresh and work at an optimal pace tomorrow
Keep Highest Priorities in Mond

Keep Highest Priorities in Mond

Continue reading...

Our Menu Has Changed

Susan Sabo » 29 October 2009 » In Leverage the Web & Technology, Team and Workgroup Effectiveness » 2 Comments

Telephone KeypadDo you believe it when the automated call router says, “Please listen carefully as our menu has changed,” in their friendly operator voice? I find myself drifting into a low attention state. And that is not productive.

Those of you recording those bland messages, try a more productive greeting. Here are some ideas:

  1. Get right to the menu… “For customer service, press 1. . .”
  2. Initiate with listener benefit.. “Listen carefully so you get the right assistance as quickly as possible… For technical support, press 1″

Please step back from your standard operating procedure for answering the phone and be sure it is up-to-date and relevant to your callers.

Continue reading...

Take Back Your Time Oct. 24

Susan Sabo » 24 October 2009 » In Practical Time Management, Rejeuvenate & Relax, Uncategorized » No Comments

October 24 is Take Back Your Time Day. Take Back Your Time Day is a movement toward social change. The sponsors offer ideas so passionate and ground-breakting  that it made even me take a step back and secoTake Back Your Timend look. That’s a good thing. Sometime we have to step way out of our comfort zone to actually move to even a slightly new perspective. Take a look at some of their posters to shake up your thinking about time, free time, and non-work time.

What will you be doing with your time this weekend?

This initiative is promoted by The Simplicity Forum.

Continue reading...

E-mail a Constant Distraction? Stop the “Bling Thing”!

Susan Sabo » 22 October 2009 » In Control Email & Paper Mail Overlaod, Uncategorized » 2 Comments

What is “The Bling Thing”?  Simply this – “bling” refers to that little sound that most e-mail programs make when a new message is received.  And “the bling thing” is the almost comical and highly predictable response many professionals have when they hear that “little bling sound” – they immediately drop what they are doing, give up their focus, and check their new e-mail message.

A recent study found that 25% of office professionals are checking their e-mail 20 or more times per day. That frequency can be one of the biggest productivity destroyers for a business professional.

A recent study at the University of London’s Institute of Psychiatry found those constantly checking e-mail were suffering tangible 10-point hits to their short-term I.Q.!  That’s like missing an entire night’s sleep. (Source:  Yoga Journal, ABC News)  If you feel like you are in a fog and are having a hard time focusing, perhaps it is because you are checking your e-mail too much.

I recommend you turn off sound notifications for new e-mails received.  Second, if that little Microsoft Virtual Assistant figure pops up to let you know a new message came in, right click on that little guy and select, “Do not notify me in this situation.”  Third, go into your e-mail’s Options tab, go into Mail Setup, and click on Send/Receive.  Then, change your “Auto Send/Receive” settings to something more than 5 or 10 minutes (try 90 minutes for a huge productivity gain) –

Try it for a while and comment here with how it goes.  Good luck taming that “Bling Thing”!

Guest post by: Randy Dean a popular speaker and trainer on time and e-mail management. http://www.randalldean.com

Continue reading...

Smart is only part of Productive

Susan Sabo » 20 October 2009 » In Over the Wall (observations of the other guy), Productivity Strategy, Uncategorized » 1 Comment

Drake was a little irritated with my suggestions to help him claim some time for personal activities. He resisted my ideas by justifying why he does what he does – even though what he does wastes a meaningful amount of time. “I’m a smart guy,” he says.
My reply, “All of my clients are smart – and in many cases brilliant. And, they’re not experts at productivity and neither are you.” This was a little like an athlete expecting to be world-class at golf, billiards, and hockey. Impossible.
You or Drake being great at one thing doesn’t mean you will be great at another. Since you’re reading this blog on productivity I will project that you’re not advice adverse. Nonetheless I want to urge you to stop for a few minutes and examine what tips & suggestions you’ve tossed out or read right over because it doesn’t fit you. Take a second look. Try one thing before you write it off. Try another. Be open.

Some of the folks that backtrack and reconsider suggestions previous rejected have said things like
• Wow, that was easy.
• I waited long enough to try this. It’s so useful I’m glad I didn’t wait longer.
• Hey, I’m getting good at this. I’m going after your job soon!
For you smart people out there – leverage productivity coaching and implement then practice. You’ll soon have another hour per day for yourself!

Continue reading...

7 Office Supplies Everyone Should Own

Susan Sabo » 10 January 2008 » In Over the Wall (observations of the other guy), Tools » 1 Comment

There are many office supplies that are ubiquitous. Those include sticky notes, staples, and scissors. In my productivity work with executives there are useful office supplies that they don’t own that would make their life smoother. They’re presented below. Labeled_cablesIf you’re a professional that works out of your home, these items should be in your office and never leave. Similarly, you shouldn’t need to go find and use the family tools. If you must, use the label maker to label your gadgets and tools and put others in your household on notice that yours are not to leave your office.

If you already own these things bear with us (and kudos to you). I am suggesting these items because my clients didn’t know about them so there must be many others that don’t also. 

3M Scotch Cord OrganizersThese straps are a twist on the hook and look fasteners popularized by Velcro. The best feature of these organizers is that they stick to themselves. The front of the tape is the hook, the back of the tape is the loop. So, you need only one piece to create a connection. The rolls are scored every 8" for easy use (no scissors needed). Use them for cords as you put them into your computer carrying case, to hold the flapping end of a belt when your New Year resolution turns into lost pounds, and to replace rubber bands in many applications.

 

Sharpie Retractable Markers
The key is retractable. This means no lost or switched caps. These markers are good for many things from labeling boxes for storage to making a point on a report.

 

Optima™ PowerEase™ Reduced Effort Stapler

Yes, we all have staplers, hopefully. But this is a power tool! Patented Reduced Force design reduces operating force by up to 70% compared to standard staplers. The staple is pushed through the papers with a loud snap yet little effort. Hand held versions of this stapler are available also.

 

Pilot G-2 .05 Pen. Ok, I know this is more about personal preference but everyone who uses my pens comments, "I really like the way that this feels & writes." The gel ink is even and smooth. A great pen surely helps the creative process and puts forth a good image. One of the key features, like the sharpie retractable above, is that there is no cap. The click puts the ink out and pulls it in. And, a green feature of this pen is that they are refillable. I almost always use black ink. And don’t overlook the comfort grip!

Bic Wite-Out. The modern version of the little pot of white paint like wite-out. These travel well (there is a click version) and one version is refillable (another green product). There is a configuration for everyone – the big wheel, the portable pen-like version, and the mini travel size. These lay down a line of wite-out that you can write on immediately.

 

Staples or Office-Max Plastic Storage Box. These are the perfect size storage box because even stuffed with papers they are not too heavy to carry. The dimensions and design of the box allows for regular files to hang one direction and legal to hang the other. The plastic is molded with rails to accommodate hanging folders. We use them everywhere from office storage to memory boxes in people’s attic.

Label Maker. The secret of the label maker is in the application. My favorite is labeling both ends of cables around my computer. Then when I need to unplug or trace one, it’s a snap. Of course readable file folders, putting your name and number on memory sticks, and marking which kid owns what ‘thing’ are other great uses.

Continue reading...

Interruption interceptions #2

Susan Sabo » 25 September 2006 » In Productivity Strategy » No Comments

Stopping interruptions, or at least controlling them by reducing the number and / or duration are what I call interruption interceptions. Just as a football player intercepting the opponent’s pass changes who controls the ball, intercepting interruptions allows you to control your time.

Here are a few more interruption interceptions that work:

  • Set meetings following each other and stick to the start times. If you have a meeting at 10:00 and another at 11:00 you can say truthfully, I need to wrap the meeting up at 10:50 so I can be ready for an 11:00 appointment. [appointments for phone calls and your own planning time are real 11:00 appointments]

Continue reading...