Speed Up Outlook Email Addressing for Corporate Users

If you work in a large corporate environment the corporate address book is enormous – thousands and perhaps tens of thousands contacts are listed in that address book. Thus, when you're searching for a particular name to dial from your blackberry, for example, the search can take so long it's frustrating. To shorten your search time, re-enter frequently used contact names into your Personal Contact List. Then, tell Outlook to search the address lists in the order of your Personal Contact List then the Corporate Contact List.

To assign which address book to use first follow these steps:

1. On the Outlook tool bar click on Tools.

2. Click on Address Books. A window will open with the title of the default Address Book at the top of the window.
   
3. Click on Tools in the next (2^nd) line of the Address Book.
4. Click on options. This window will open:
   
   
   
   
5. Using the selection arrows at the far right of the source boxes, designate:
   1. Which address list to show first
   2. Which address book to use for personal addresses
   3. Where to check names when sending email
6. Click OK

Now enjoy speedy access to frequently used contact information.